Exhibitor Manual | Important

General build-up timetable

	Access for set up of self-build stands only
Build-up: Monday 25 September	08:00hrs – 22:00hrs
Build-up: Tuesday 26 September	08:00hrs – 22:00hrs
Break-down: Thursday 28 September	17:30hrs – 22:00hrs
Break-down: Friday 29 September	08:00hrs – 22:00hrs

Build-up and break-down timetable for shell scheme stands

	Access for set up of shell scheme stands
Tuesday 26 September	16:00hrs – 20:00hrs
Break-down: Thursday 28 September	17:30hrs – 20:00hrs
Break-down: Friday 29 September	08:00hrs – 20:00hrs

All timings are subject to change.

Additional Notes Regarding General Build-Up

The Event has a strict two day build up. Contractors will not be able to access the exhibition hall before Monday 25 September 2023.

Safety shoes must be worn at all times during build-up and breakdown. We strongly advise wearing high-vis tabards during this period.
Overnight working will not be possible.
Tuesday 26 September from 18:00 to 22:00 is for light decoration and finishing work only - AISLES MUST BE KEPT CLEAR

Exhibitors hiring a Shell Scheme package CANNOT arrive on-site before 16:00 on Tuesday 26 September 2023, as Shell Scheme booths may not be ready before this time. Security will not permit access before this time.

To prevent interference with fire sprinklers, stands must normally be open at the top in all halls with sprinkler systems. - Please refer to the Venue Technical Guidelines 3.1.4.

Organizer's office opening hours

Monday, 25 September 2023	08:00 – 18:00
Tuesday, 26 September 2023	08:00 – 18:00
Wednesday, 27 September 2023	08:00 – 18:00
Thursday, 28 September 2023	08:00 – 18:00

Exhibition opening hours

Wednesday, 27 September 2023	10:00* – 18:00
Thursday, 28 September 2023	10:00 – 16:30

*Due to the growing size of the exhibition and the number of expected visitors, we may need to open the doors to the exhibition at the slightly earlier time of 9:00am to avoid any congestion in the registration area, in the foyer of Hall 4.

We kindly ask that at least one representative from your company is available on your stand at 8:45am on Wednesday 27th of September.

Please note that exhibitors can access Hall's 5 and 6 from 8am on Wednesday 27 September 2023 to stock, tidy and clean their stands. On Thursday 28 September 2023 access will be from 9am.

Breakdown information

Power to booths will be disconnected at 16:30; please ensure that you pre-order power supply for breakdown if you require it for machinery or exhibits, or to power tools after 16:30.

Vehicle access will not start until all empties have been returned - please allow up to 2 hours for this process to be completed.

Any booths commencing breakdown before the close of show at 17:30 on Thursday, September 28, will be found in breach of contract.

No exhibits may be removed before the exhibition closes at 16:30 on Thursday, September 28, nor will any contractors be allowed into the fairground until this time; please ensure that you have briefed your contractors accordingly.

Please note that there may be restrictions in place during breakdown and that access times for your vehicles may vary according to vehicle size. Vehicle access for all types of vehicles will be confirmed in due course.

When the exhibition closes, the carpet will be taken up as quickly as possible. Exhibitors are requested not to put anything in the aisles which might impede this activity. Empty cases and packing material stored with the official on-site handling agent will not be delivered until the carpet has been removed.

When the carpet has been removed, the estimated time for the return of empty cases will be approximately 3-4 hours. Exhibitors who require forklift assistance for repacking and/or loading should note that this will only be available once all the empties have been returned. We appreciate your patience in this matter. Please ensure that you consider this extra time when booking your return travel.

Exhibitors are reminded that security will cease once the exhibition has closed. Items of value left on the booth, including freight, are the responsibility of the exhibitor. Please contact security services if you would like to hire a security guard for this period.

All booth materials, packaging and waste must be removed from the halls and booth dismantling must be completed no later than 22:00 on Friday 29 September 2023. Please ensure that you organize waste removal as charges will be made for the removal of any structures or waste material and invoiced directly to the exhibitor.

EXHIBITOR BADGES - EVENT DURATION - DEADLINE: 28 September 2023

Badges allowing exhibitors to enter the exhibition hall throughout exhibition opening will be issued free of charge and must be ordered using the Exhibitor Badge Order Form.

In order to avoid the opening morning rush at registration, we highly recommend that exhibitors go to registration on Tuesday, September 26, from 13:00 hrs. Exhibitors will not be allowed entry to the hall during exhibition days without a valid badge.

PLEASE NOTE: We are no longer mailing out badges. All Exhibitor badges will be collected on site at registration. Once an exhibitor has registered for their badge, they will receive their FastTrack pass via email, this will allow you to print off your badge at registration when you arrive on site.

Exhibitors are reminded to wear their badges at all times during the exhibition. During exhibition hours, any exhibitor without a badge will be required to obtain one from registration. Exhibitor badges are strictly for staff manning the booth only. No other personnel should wear exhibitor badges.

It is the responsibility of the main exhibitor to pass on their login details to any company sharing their booth space, who will then be able to order their own exhibitor badges.

To order your exhibitor badges, please Click Here

CONTRACTOR ACCESS - BUILD UP & BREAKDOWN - MUST BE SUBMITTED IN ADVANCE AND NOT ONSITE

Work ID Card for Build-Up and Break-down

For security reasons it is mandatory for all contractual staff involved in the assembly and dismantling stages of the exhibition to wear a contractor wristband. The wristband gives access to the venue during these periods. These must also be worn by exhibiting staff members who have yet obtained an Exhibitor Badge. Please Click here to submit the names and contact details of all contractor staff/exhibiting staff who will be present on-site. Once the names are submitted, work identity cards for all contractor staff can be printed, in order to collect the wristbands from security on-site. Security will hand out wristbands at each entrance into the hall.

PLEASE NOTE: If you arrive without a contractor wristband, work identity card or Exhibitor Badge, Messe Bremen do have the right to decline you access to the Hall. If you have a member of your booth contractor's team who needs to remain on-site and access the hall during exhibition opening times, please send them to register at the main registration using their own company details. They will not be permitted entry using an exhibitor pass.

Please note: You only require one Work ID card per team.

To register your staff for Work ID cards please CLICK HERE

We are pleased to announce that AbraxysGlobal has been appointed as the Official Health & Safety Consultants for Hydrogen Technology Expo 2023 in Bremen.

AbraxysGlobal are Health & Safety Consultants who have been providing services to the exhibition industry for over 15 years worldwide and have been our partner for 5 years. They provide compliance checking services for space only stand plans to ensure technical drawings and supporting health and safety documents comply with the organiser, the venue and local authority build regulations. This includes all health & safety aspects around an exhibition stand e.g. working machinery, vehicle exhibits, stand parties. Please be aware that you are required to submit your stand plans and supporting health & safety documents to Abraxys via the link below.

Hydrogen Tech Expo EU 23, Bremen : Your stand plan submission can be completed via this link:

AbraxysGlobal Smartsheet Upload

Your stand plan submission should include the following:

Risk Assessment

Method Statement

3D Stand Designs & Visuals

Technical Drawings

Structural Calculations signed by your own engineer for stands over 4m in height or with bespoke metal/timber rigged banner constructions.

Permission to build notices for stand over 2,5m in height, or are deemed complex, include rigging , include vehicles, machinery or certain technologies are issued by Messe Bremen for structural approval and AbraxysGlobal from a Health & Safety perspective. Once the stand plan review process has been completed in full exhibitors will receive permission to build from both parties. It will confirm that the stand plan(s) submitted meets the regulations stipulated by the Organiser and the venue.

Permission to build notices are issued on the basis that the health and safety advice stated and provided by Abraxys and/or the event Organiser and/or the structural engineer are followed. In addition, all safety measures are to be applied as documented in the risk assessment and method statement submitted by the exhibitor or the nominated stand constructor. Permission to build notices are issued to the party who submits the stand plan submissions. In situations where structural changes have been made to stand plans once a permission to build notice has been issued, the permission to build notice will be invalid and the revised plans will need to be submitted to Messe Bremen and Abraxys and the venue for review.

We recently sent you an email kindly asking that you answer some important questions regarding your booth activity plans. If you have not already done this then please click on the link below:

Activity Questionnaire

If you have any questions, please contact hydrogen-carbon@abraxysglobal.com

COMPULSORY BOOTH CHECK FORM - Click Here

Deadline to return this form is: Monday 14th July 2023.

As this exhibition is a space-only exhibition, exhibitors must notify the organizer of their booth plans, and the details of any contractors or agents, by completing and returning the Booth Check Form by Monday 14th July 2023.

It is compulsory for ALL exhibitors to complete the Booth Check Form. Please note that by submitting the Booth Check Form, you are agreeing to the terms and conditions as stipulated in the form.

Official booth packages, shell schemes and pop-up booths 2.5m and under
If you are planning to hire an official shell scheme package from the Official Contractor or use a pop up with a height of equal to or less than 2.5 meters, please select 'Shell scheme booth and pop-up displays under 2.5m' on the Booth Check Form. Please note this is not an order form for the shell scheme.

Exhibitors using pop-up displays are advised to order ridged walls, flooring from the official contractor.

Pop-up displays and standalone graphics are not considered hard walls and will need to be accompanied by modular walls as we cannot guarantee the condition of the rear of any neighbouring walls.

Booths with any part of the build, signage or display above 2.5m and two-floor / storey booths

Any booth of more than 2.5m at any point of the build or display, and booths with two floors, raised floors or stairs must complete the Booth Check Form and select 'Space-only booths and pop-up displays over 2.5m' and
ensure that copies of detailed structural plans as per the requirements above, as well as a risk assessment and method statement, are submitted using the Booth Check Form. Please note that if you intend to build your own booth and do not submit plans you will not be able to commence build-up on-site.

We have partnered with AbraxsysGlobal Ltd – an independent health and safety conformity company – who will check all booth documentation received, which are not standard shell scheme up to 2.5 metres in height. This service is free of charge to exhibitors who submit their plans before the deadline date. The plans will also be reviewed by the venue and permission to build is only valid if approval has been given by both AbraxysGlobal and the Messe Bremen.

Any submitted plans should be to a recognized scale of no less than 1:50 and they should include an elevation showing all graphic details, construction and suspension/rigging heights. Please note that the maximum build height or 'suspend down from' limit is 5 meters. For further information, please contact: Hydrogen@trans-globalevents.com.

Stands above 4m, double decker stands or complex stands
Please note that a structural engineer charge might incur and plans will be subject to review by AbraxysGlobal Ltd and the venue. Please email Hydrogen@trans-globalevents.com for more information.

AbraxysGlobal is our official Health & Safety contractor and are responsible for the approval of stands 2.5m upwards. You can contact AbraxysGlobal by email- hydrogen-carbon@abraxysglobal.com. These type of stands are also subject to approval from Messe Bremen and permission to build will not be valid unless permission to build has been granted by both parties.

All exhibitors who are not hiring a Shell Scheme must submit full Risk Assessment and Method Statement with their Booth Check Form.

Click here to download a Method Statement template
Click here to download a Risk Assessment template

Failing to submit a booth check form

If an exhibiting company fails to submit a Booth Check Form by the deadline given and the resulting design or build affects the neighbour, venue or organizer, all associated costs, such as new banners, paint, labour, pillar covering, hanging costs, etc, will be charged to the late submitting exhibitor. This will not be applied if a company books their booth after the deadline. No exhibition booth may be built without acceptance from the organizer.

Forms can be found under the Order Form Checklist section.

CLICK HERE TO COMPLETE BOOTH CHECK FORM

These guidelines for Stand Information and Constructions Regulations have been established by TransGlobal Events Ltd., to use as a resource for creating consistent and fair exhibiting standards across our exhibitions and events.

These display rules and regulations provide exhibitors with all the information necessary to appropriately design, plan and build their exhibition stand.

The display rules and regulations are to ensure all exhibitors, regardless of exhibit size or location, have an environment conducive to successful interaction with their audiences.

TransGlobal Events Ltd. reserves the right to interpret these regulations as it deems appropriate to ensure the success of the exhibition.

STAND INFORMATION

The exhibition has been sold on the basis of ‘Space Only’.

You MUST order a stand package or shell scheme from the official contractor or build your own custom stand. Hard walls and flooring are compulsory for all booked exhibition space.

* Pop-up displays and standalone graphics are not considered hard walls and will need to be accompanied by modular walls.

Organiser approval is required for ALL stand and booth structures (Stand categories A, B and C).

Stand category A – ordering a shell scheme or shell scheme stand package through the official contractor: A shell scheme will typically include rear & dividing walls, carpet, fascia & name board with company name and stand number.

Please note that NO electrical supply is in included with shell schemes. Furniture packages and quantities are included but vary depending on the stand package. Additional fittings, printed graphics & accessories can also be ordered.

For more information on all the options available to you, please contact the official contractor via the Important Exhibitor Information section.

Your Booth Check Form must be submitted for approval, prior to deadline of Monday 14 August 2023.

Stand category B – Building your own stand: Exhibitors are permitted to build their own stands, so long as they are compliant to the display and build rules, and they have gained approval from the Organiser.

*Pop-up displays and standalone graphics are not considered as hard walls and will need to be accompanied by modular walls.

The backs of all walls of any structure must have clean and neutral surfaces, finished to a high standard and clear of wires. This applies to the entire back surface, whether bordered by a neighbour, a wall in the venue, or exposed.

Designs, risk assessments and other documentation must be submitted along with your Booth Check Form for approval, prior to the deadline of Monday 14 August 2023.

The Organizer reserves the right to submit Category B stands to our Health & Safety Partner, AbraxysGlobal, to confirm compliance if deemed necessary. This also applies to any stand exceeding 2.5m in height. These stands will also be sent to the venue for review and approval.

Stand Category C – Having a custom-built stand by an External Contractor: Custom-build stands by an externally appointed Contractor are allowed, permitted that they comply with the Stand Construction Regulations, complex structure and technical guidelines, and have gained permission from the Organiser and by the venue. The backs of all walls of any structure must have clean and neutral surfaces, finished to a high standard and clear of wires. This applies to the entire back surface, whether bordered by a neighbour, a wall in the venue, or exposed. Technical plans are available on request.

Category C stands plans will be reviewed by our Health & Safety Partner, AbraxysGlobal and the venue, who may contact you with regards to your plan. You can contact Abraxys Global via email - hydrogen-carbon@abraxysglobal.com

Designs, risk assessments and other documentation must be submitted along with your Exhibitor Stand form for approval, prior to the deadline of Monday 14 August 2023.

Types of Stands

Click here for information on Linear "In-Line" Stands

Click here for information on Corner Stands

Click here for information on Peninsular Stands

Click here for information on Island Stands

* You may display double-sided signs, logos and graphics if you have gained permission from Organiser.

A technical floor plan showing the service channels and build height restrictions, and a detailed booth plan showing the dimensions of any structural pillar within your booth can be requested by email: Hydrogen@trans-globalevents.com.

Please contact us if you have any questions regarding the booths around you.

Please read the Construction Regulations here.

TransGlobal Events Ltd. is the Organiser of “Hydrogen Technology Conference & Expo 2023”: contact is:

Hydrogen@trans-globalevents.com

Messe Bremen is the Venue and Local technical service provider of “Hydrogen Technology Conference & Expo 2023”: contact details will be available shortly. If you have any questions in the meantime please contact us on one of the email addresses above.

1. GENERAL

1.1 INTRODUCTION

All work must be carried out in conformity with the Technical Guidelines issued by Messe Bremen. Here follows a summary of these regulations, while full document can be downloaded on the Exhibitor Portal under the IMPORTANT EXHIBITOR INFORMATION section. Should you have any queries, please contact the Organisers. Failure to observe these regulations may result in delays, restrictions and criminal proceedings against the exhibit.

All category B & C exhibitors are required to submit full dimensional stand design drawings and Risk Assessments (and Method Statements) by uploading the documents via the Compulsory Booth Check Form in the IMPORTANT EXHIBITOR INFORMATION section. Plans must be in English, to a recognised scale not less than 1:50 and be submitted by Monday 14 August 2023.

1.2 NOTIFICATION OF CONTRACTORS

Exhibitors must notify the Organisers as soon as possible of the names of their stand contractors via the Compulsory Booth Check Form. This form should be submitted no later than Monday 14 August 2023. – this form will be available in the IMPORTANT EXHIBITOR INFORMATION section. We will be issuing contractor wrist bands for ALL contractors to Hydrogen Technology Conference & Expo 2023, therefore it is imperative that you complete the contractor information so we know who will be building your stand.

2. PLAN PRESENTATION & SUBMISSION FOR APPROVAL

2.1 GENERAL

All space only exhibitors are required to submit full dimensional stand design drawings and Risk Assessments (and Method Statements) by completing the documents via the Booth Check Form in the IMPORTANT EXHIBITOR INFORMATION section. Plans must be in English, to a recognised scale not less than 1:50.

2.2 STANDS OVER 2.5 M Permission to build needs to be granted by both Messe Bremen and the Organisers.

Please refer to the Venue Technical Guidelines – section 4.

The following documents must be enclosed with the application for stand construction approval:

a) A plan showing location within the exhibition;

b) A plan view with external dimensions, indicating which sides are open onto gangways, plus the location of any hall column and its dimension to the nearest stand edge;

c) Elevation views, indicating clearly the heights of all stand fittings, raised platforms and proposed banner constructions;

d) Details of all walling, platforms, demonstration areas, exhibits, graphics, etc;

e) Details of materials and fire protection.

f) Structural calculations proving the structural stability of the stand.

g) A method statement detailing the process by which the stand will be built.

2.3 COMPLEX STRUCTURES

Complex structures are defined as any form of construction of any height that would normally be designed by an engineer and / or has been found to provide significant risk via a risk assessment.

As outlined in section 2.2, all structures deemed as complex also require plans to be submitted, together with structural calculations, a method statement, etc.

Examples include:

• Stands over 2.5m in height

• Viewing / service platforms

• Suspended items

• Raised walkways

• Ramps

• Sound / lighting towers

• Exhibitors wishing to construct two-storey structures are required to receive written approval from the Organiser in advance. The application deadline is Monday 14 August 2023. Additional stand approval costs may be charged by the venue for reviewing and approving two-storey stand plans. Any additional build up time required outside of published times might also incur some fees payable by the Exhibitor.

3. DESIGN OF STAND

3.1 GENERAL The design of the stand must be such that the stand can be erected and dismantled within the time given. All stands with aisle facing edges must be open to allow visibility from all directions. All stand plans for island sites (4 open sides) MUST be approved by the Organiser.

3.2 HEIGHT LIMITS & PARTITION WALLS

Exhibitors are required to construct freestanding partition walls between their own & adjoining stands. These must be to a minimum height of 2.5m and maximum height of 6m. Note: Where partitioning walls are constructed over 2.5m in height, it is the responsibility of the exhibitor constructing the wall to dress the rear of the partition wall down to a height of 2.5m in white.

All Space Only stands MUST be approved for construction by the Organiser.

Maximum build height for stands in Hall 5 is 7m but restricted in some areas. If your stand is close to this height please contact the venue directly to check if your booth is restricted.

Maximum build height for stands in Hall 6 is 7m but restricted in some areas. If your stand is close to this height please contact the venue directly to check if your booth is restricted.

Contact:

Astrid Vortkamp
Leitung Messe- und Kongressservice

T +49 421 3505 - 349

vortkamp@messe-bremen.de

Please note that the backs of all walls of any structure must have clean and neutral surfaces, finished to a high standard and clear of wires. This applies to the entire back surface, whether bordered by a neighbour, a wall in the venue or exposed. Logos and branding are not permitted on the rear face of partition walls when these walls overlook neighbouring stands.

FLOOR LOADINGS

The maximum floor load in Halls 4, 5 & 6 is 150 kN / m²

3.3 OPEN FRONTAGES/SOLID WALLS

Enclosing walls (i.e. directly onto the aisle) are restricted to up to a maximum of 50% of the length of the side of the stand and should be made to look interesting from the aisle and neighbouring stands. Solid runs of walling along open perimeters are not permitted unless facing a venue wall. Under no circumstances are neighbouring stands to be visually blocked off from the rest of the exhibition. The outside finish must be the same as inside or equivalent in quality of build.

The Organisers will not allow walls to be stepped back in order to overcome this ruling.

3.4 SPACE ONLY STAND NUMBERING

All Exhibitors should display their company name and stand number prominently on their stand so that they can be viewed from each approaching gangway. This will assist visitors in locating their position within the hall and finding the stands they wish to visit.

3.5 OBSTRUCTING GANGWAYS

No part of any stand or exhibit, including fascia, signs, lighting, corner posts, etc, shall project into or over the gangway or obscure any fire or exit signs and the Organisers reserve the right to remove any such item.

3.6 PLATFORMS/RAISED FLOORS

Platforms are not essential but where they are incorporated into the stand design the following regulations apply:

• Corners should be rounded off

• The raised floor should be 2.5 cm high maximum

• Platforms should incorporate a ramp into their design for full accessibility:

· The ramp must be designed so that each wheelchair user can drive up it alone and without any risk.

· The ramp must be included in the raised floor and must not be built beyond the stand.

• Platforms must be of a strength and stability enough to carry and distribute the weight of the stand fitting, stand personnel, visitors and exhibits having regard to the loading limits of floors.

3.7 DOORS AND WINDOWS

To avoid accidents, all doors and windows along gangway edges must open inwards. Other doors and windows that open outwards should not exceed beyond the site boundaries.

3.8 COLUMNS

Where columns fall wholly or partially within the area of allocated space, they should be encased by the exhibitor on all four sides to a height of 2.5 m. The casing must be self-supporting and may not be fastened to the column.

3.9 SUSPENSION AND FIXING TO THE EXHIBITION PREMISES

Messe Bremen has the exclusive right to approve and supply suspensions and rigging from the roof and building structure. Please refer to the appropriate order form when visiting the Exhibitor Portal if you require this service.

You may display hanging signs, logos and graphics if they are set back 1.0 meters from any side, and you have gained permission from the Organiser. No advertising or logos should directly overlook any neighbouring stand.

Please note some restrictions do apply regarding rigging points in certain halls so please contact the technical department at Messe Bremen for more information on +49 (0) 421.3505 468.

3.10 RIGGING OF LIGHTING

Maximum build height for stands in Hall 5 is 7 meters with some restrictions.

Maximum build height for stands in Hall 6 is 7 metres with some restrictions.

If your stand is close to these heights please contact the venue directly to check if your booth is restricted.

PLEASE CHECK the specific height of your booth BEFORE planning any rigging.

Any items hung overhead from a truss or rigging structure must also have a secondary steel wire rope to secure it to the truss or rigging.

All suspensions must adhere to mandatory regulations: - BGV A1 (Allgemeine Vorschriften), - BGV C1 (Veranstaltungs- und Produktionsstätten für szenische Darstellung), - die BGV D8 (Winden, Hub- und Zuggeräte) - and if necessary, the Versammlungsstättenverordnung (VStättV)

3.11 DEMONSTRATIONS

As a matter of safety and courtesy to others, exhibitors should conduct sales presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighbouring exhibits. It is the responsibility of each exhibitor to arrange displays, product presentation, audio visual presentations, and demonstration areas to ensure compliance. Details are published in the Messe Bremen “Technical Guidelines” document. These guidelines have priority.

Special caution should be taken when demonstrating machinery or equipment that has moving parts, cooking equipment with an open flame, or any product that is otherwise potentially dangerous. Exhibitors should establish a minimum setback of 3ft (.91m) and/or install hazard barriers as necessary to prevent accidental injury to spectators. Additionally, demonstrations should only be conducted by qualified personnel. Stand Information & Construction Regulations

3.12 SOUND/MUSIC

In general, exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighbouring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle. Sound and noise should not exceed 60 decibels when measured from the aisle immediately in front of a booth – Please refer to the Venue Technical guidelines – section 5.13.

Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of copyrighted compositions.

4. MATERIALS

4.1 CONSTRUCTION MATERIALS

For the construction of stands, only approved materials may be used. Construction materials and components must be non-flammable or flame-resistant. Regulations DIN 4102 81 shall apply as a basis.

Construction materials which are highly flammable or which drip when burning are not permissible. Decorative materials must be flame resistant. On request, appropriate evidence must be provided by the stand operator.

Flower arrangements with leafy or pine twigs, trees or similar may not be used. Materials which burn explosively (such as bamboo, hay, straw or peat) are not permissible.

Please refer to the Venue Technical Guidelines – section 4.9.5.

4.2 PAINTS

All painting must be carried out in water paint. Finishes that have a base of oil or cellulose must not be applied on site.

4.3 CARPET TAPE

When fixing your own carpet, please note that only professional floor tapes may be used. You must remove all carpet tape at the close of the exhibition and charges will be levied for noncompliance.

5. GASES

5.1 LIQUEFIED GASES

The introduction of liquefied gas - such as propane, butane or such like - and its installation and utilisation are prohibited. If this rule is contravened, Messe Bremen’s Technical Management is entitled to remove the units at the expense of the exhibitor and, if applicable, to have the stand closed for safety reasons.

If the presentation of goods on the stand is dependent upon the use of liquefied gas, the use of gas may be permissible after consultation with Messe Bremen’s Technical Management, possibly subject to compliance with particular safety regulations and by agreement with the Bauordnungsamt Bremen (the Bremen Building Regulations Authority) and the Bremen Fire Brigade.

Please refer to the Venue Technical Guidelines – section 5.8.

5.2 COMPRESSED GASES

When compressed gas cylinders are being used or handled, the accident prevention regulations must be complied with. Toxic gases must not be used. Before any system involving compressed gas cylinders is put into operation, it must be checked beforehand by an expert in accordance with the technical regulations, in order to ensure that the system is in a satisfactory condition. When such systems are used, Messe Bremen’s Technical Management must be informed in advance. Compressed air tanks may be operated only in accordance with the Druckbehalterverordnung (Ordinance on Pressure Vessels) and the Technische Rege/n Druckgase (TRG, Technical Rules for Compressed Gases). Messe Bremen’s Technical Management must be informed when such tanks are to be used.

Please refer to the Venue Technical Guidelines – section 5.8.

6. HAZARDOUS ITEMS/PROCESSES

6.1 HAZARDOUS SUBSTANCES ORDINANCE

Rege/n Druckgase (TRG, Technical Rules for Compressed Gases). Messe Bremen’s Technical Management must be informed when such tanks are to be used. The “Hazardous Substances Ordinance” (Gefahrstoffverordnung – GefStoffV) regulates the use of potentially harmful and unsafe substances in Germany. The use of all toxic & hazardous substances is prohibited without written approval from Messe Bremen. Please refer to the Venue Technical Guidelines – section 1.2. 6.2 EMISSIONS, EXHAUST & FUMES Any exhibit or process which generates, blows out or otherwise emits fumes, exhaust or smoke is forbidden as the Venue is not equipped with an adequate exhaust system. The Organisers reserve the right to shut down any machine that is not compliant at any time.

Please refer to the Venue Technical Guidelines – section 5.9. or contact the Technical team directly for more information.

6.3 MACHINERY & APPARATUS

All machinery & operated apparatus must be fitted with guards & must only be demonstrated or operated by persons authorised by the exhibitor.

Please be aware that all mains power supply to machines need to have FI-Schutz-Schalter 300ma max (Residual Current operated Circuit-Breaker). No mains supplies will be turned on unless both the official contractor and Messe Bremen are fully satisfied that the installation meets the full requirements of the Venue regulations in relation to equipment, cable used and means of protection.

Please refer to the Venue Technical Guidelines – section 5.7 or contact the Technical team directly for more information.

6.4 WELDING

Welding work on the exhibitor’s own materials is permissible only by consultation and agreement with Messe Bremen’s Technical Management. If the parts to be welded can be moved into the open air, welding inside the hall is not permissible. In all cases, it must be ensured that no danger can occur as a result of flying sparks. A fire guard (fire safety officer) Stand Information & Construction Regulations and fire extinguishers must be provided. In the case of welding work, particular attention must be paid to the regulations of GUV 26.21.

Please refer to the Venue Technical Guidelines – section 4.4.1.11.

6.5 USE OF LASERS

Laser systems exhibited and those operated for demonstration purposes must fulfil the requirements of the accident prevention regulation relating to laser radiation (VBG 93). The operation of laser systems of classes 3 B or 4 must be reported to the Gewerbeaufsichtsamt Bremen (the Trade Supervisory Board of Bremen).

Please refer to the Venue Technical Guidelines – section 5.10.3.

6.6 USE OF FLAMMABLE LIQUIDS AND OILS

The use of petrol, paraffin or any other flammable liquids for cooking, heating or operating machinery etc. is prohibited.

Please refer to the Venue Technical Guidelines – section 5.8.2.

6.7 RECYCLING

The exhibitor is responsible for disposal of all accumulated waste, both during the event and during construction and dismantling. Waste disposal must be performed by the exhibitor or his appointed representative in accordance with the Abfallbeseitigungsgesetz (the German Waste Disposal Act). The appropriate measures for the separation of recyclable materials must be carried out. Substances which could cause a health risk or contamination of water, such as oils, paints or emulsions, must not be discharged into the sewage system.

Please refer to the Venue Technical Guidelines – section 6.1.

7. EXHIBITING VEHICLES

Vehicle tank capacity must be reduced to the level required to enter and leave the grounds. (The fuel light must be on.) Any motorcycles on display must have completely empty fuel tanks. It must be ensured at all times that no unauthorised person can open a fuel tank. This is possible by using e.g. a separate lockable fuel cap.

Vehicle batteries can be left connected if their design ensures that the batteries cannot outgas. (Gel batteries) Batteries that might outgas must be disconnected or removed. Alternatively, an external power supply may be provided by a power supply unit to allow the demonstration of vehicle functions. Battery contacts must be designed so they are safe to touch.

Key Exhibitor responsibilities

TransGlobal Events Ltd. and Hydrogen Technology Conference & Expo 2023 take their Health and Safety responsibilities very seriously and it is vital that Exhibitors and their contractors do likewise.

As an exhibitor, you must ensure the health, safety and welfare of your employees, contractors and attendees as far as is reasonably practicable throughout the exhibition. You should ensure that your actions (or in-actions) do not give rise to accidents, injuries or unsafe working environments, provide proper information, instruction and training and supervise all parties throughout the show. You should also check that any contractors, suppliers, agents, etc that you may be using have a Health & Safety Policy, suitable to the exhibition environment.

Among the statutory duties owed under Health & Safety legislation the following are particularly relevant, although this list is by no means exhaustive:

1. Each exhibitor should have a copy of their Company Health and Safety Policy available for inspection on their stand.

2. A” suitable and sufficient” risk assessment should exist in respect to all the significant risks in the business.

3. Every employer has a duty to co-operate with other employers (e.g. Exhibition Organisers) when sharing a workplace, whether temporarily or permanently.

4. Maintain emergency gangways through and to the centre of the halls in build-up and breakdown situations - i.e. do not leave items in the gangway.

5. All operatives must wear suitable protective clothing relevant to their job, which includes eye, ear, foot and hand protection.

6. All operatives must wear hard hats when working beneath or near overhead working or if this is impracticable, restricting access in such areas.

7. Ensure that portable electric tools are used with the minimum length of trailing leads and that such equipment is not left unattended with a live power supply to it.

8. Stacker trucks are not used by anyone other than fully trained personnel.

9. Disused fluorescent lights are placed in the trash bins in and around the halls, for safe and proper disposal.

10. Chemicals and flammable liquids are removed from the exhibition venue after use by the user or, in exceptional circumstances, brought to the attention of the venue-cleaning department for safe and proper disposal. Such products must not be placed in general trash bins or tips. NO SMOKING is permitted inside the exhibition halls.

11. Any work area is maintained free from general waste materials that could hazard operatives.

12.Only scaffolding incorporating standard safety features may be used and that any tower scaffold in use is properly stabilized and propped.

13. The venue Messe Bremen and the Organisers’ nominated contractor will carry out all electrical work within the halls.

14. All materials used for construction or display must be approved as per the Messe Bremen Technical guidelines.

2. Key Exhibitor requirements

Exhibitors must appoint a Safety Planning Supervisor to manage your on-site Health & Safety in conjunction with your stand planning and construction. This Supervisor will have specific responsibility for managing Health & Safety (including the provision of proper information & instruction, training, guarding & supervision of all parties concerned through the show) and be responsible for the undertaking of the steps below.

1) HEALTH & SAFETY DECLARATION

All exhibitors MUST complete and return the Compulsory Exhibitor Stand form, this form can be found in the IMPORTANT EXHIBITOR INFORMATION section of the Exhibitor Portal to indicate their commitment to Health & Safety at the show.

2) RISK ASSESSMENT

All exhibitors MUST submit Risk Assessments for custom build stands and stands over 2.5m in height. If you are using one of our approved contractor’s please complete your details in the form and add either Build by Lüco, Build by Blickfang or Build by Bensch International Exhibition Services depending on who you have selected to build your stand. A Risk Assessment must be undertaken to identify the hazards present on-site and ways in which you will minimize and control these risks. You must also obtain copies of risk assessments from all your appointed contractors who undertake work on your booth. To download a Risk Assessment Template click here

Stand Information & Construction Regulations

CONSTRUCTION REGULATIONS

TransGlobal Events Ltd. is the Organiser of “Hydrogen Technology Conference & Expo 2023”: contact is Nicola Cahill – nicola@trans-globalevents.com

Messe Bremen is the Venue and Local technical service provider of “Hydrogen Technology Conference & Expo 2023”: contact the technical team on +49 (0) 421.3505 468.

1. GENERAL

1.1 INTRODUCTION

All work must be carried out in conformity with the Technical Guidelines issued by Messe Bremen. Here follows a summary of these regulations. Should you have any queries, please contact the Organisers. Failure to observe these regulations may result in delays, restrictions and criminal proceedings against the exhibit.

All category B & C exhibitors are required to submit full dimensional stand design drawings and Risk Assessments (and Method Statements) by completing the documents via the Compulsory Booth Check Form in the IMPORTANT EXHIBITOR INFORMATION section.. Plans must be in English, to a recognised scale not less than 1:50 and be submitted by Monday 14th August 2023.

1.2 NOTIFICATION OF CONTRACTORS

Exhibitors must notify the Organisers as soon as possible of the names of their stand contractors via the Compulsory Booth Check Form. This form should be submitted no later than Monday 14th August 2023– this form can be found in the IMPORTANT EXHIBITOR INFORMATION section. We will again be issuing contractor wrist bands for ALL contractors to Hydrogen Technology Conference & Expo 2023 therefore it is imperative that you complete the contractor information so we know who will be building your stand.

2. PLAN PRESENTATION & SUBMISSION FOR APPROVAL

2.1 GENERAL

All space only exhibitors are required to submit full dimensional stand design drawings and Risk Assessments (and Method Statements) by uploading the documents via the Compulsory Booth Check Form in the IMPORTANT EXHIBITOR INFORMATION section. Plans must be in English, to a recognised scale not less than 1:50 and be submitted by Monday 14th August 2023.

2.2 STANDS OVER 2.5 M Permission to build needs to be granted by both Messe Bremen and the Organisers.

Please refer to the Venue Technical Guidelines – section 4.

The following documents must be enclosed with the application for stand construction approval:

a) A plan showing location within the exhibition;

b) A plan view with external dimensions, indicating which sides are open onto gangways, plus the location of any hall column and its dimension to the nearest stand edge;

c) Elevation views, indicating clearly the heights of all stand fittings, raised platforms and proposed banner constructions;

d) Details of all walling, platforms, demonstration areas, exhibits, graphics, etc;

e) Details of materials and fire protection.

f) Structural calculations proving the structural stability of the stand.

g) A method statement detailing the process by which the stand will be built. Stand Information & Construction Regulations

2.3 COMPLEX STRUCTURES

Complex structures are defined as any form of construction of any height that would normally be designed by an engineer and / or has been found to provide significant risk via a risk assessment.

As outlined in section 2.2, all structures deemed as complex also require plans to be submitted, together with structural calculations, a method statement, etc.

Examples include:

• Stands over 2.5m in height

• Viewing / service platforms

• Suspended items

• Raised walkways

• Ramps

• Sound / lighting towers

• Exhibitors wishing to construct two-storey structures are required to receive written approval from the Organiser in advance. The application deadline is Tuesday 14th August 2023. Additional stand approval costs may be charged by the venue for reviewing and approving two-storey stand plans. Any additional build up time required outside of published times might also incur some fees payable by the Exhibitor.

3. DESIGN OF STAND

3.1 GENERAL The design of the stand must be such that the stand can be erected and dismantled within the time given. All stands with aisle facing edges must be open to allow visibility from all directions. All stand plans for island sites (4 open sides) MUST be approved by the Organiser.

3.2 HEIGHT LIMITS & PARTITION WALLS

Exhibitors are required to construct freestanding partition walls between their own & adjoining stands. These must be to a minimum height of 2.5m and maximum height of 6m. Note: Where partitioning walls are constructed over 2.5m in height, it is the responsibility of the exhibitor constructing the wall to dress the rear of the partition wall down to a height of 2.5m in white.

All Space Only stands MUST be approved for construction by the Organiser.

Maximum build height for stands in Hall 5 & 6 is 7m with some restrictions.

Please note that the backs of all walls of any structure must have clean and neutral surfaces, finished to a high standard and clear of wires. This applies to the entire back surface, whether bordered by a neighbour, a wall in the venue or exposed. Logos and branding are not permitted on the rear face of partition walls when these walls overlook neighbouring stands.

FLOOR LOADINGS

The maximum floor load in Halls 4, 5 & 6 is 150 kN / m².

To download a Risk Assessment Template click here

To download a Method Statement Template click here

European International Fairs Limited are the sole official freight forwarder, customs broker and on-site cargo handling agent for Hydrogen Technology Conference & Expo 2023, Bremen.

Through their Worldwide network of partners and agents, European International Fairs Limited offer a seamless multimodal door-to-stand transportation services for your stand components, exhibits and promotional items for Hydrogen Technology Conference & Expo 2023 (and also the return / onforwarding of your goods after the event).

European International Fairs Limited are the sole on-site cargo handling agent for the event and provide services such as unloading & reloading, plant & labour hire, removal and storage of packaging & full goods items (i.e. empty crates, pallets, toolboxes etc) during the event.

Due to health, safety and liability reasons, European International Fairs Limited will be the ONLY company permitted to operate mechanical lifting equipment (i.e. forklifts etc.) at the event both inside and outside the halls.

Please contact hcctops@european-intl.com with any freight forwarding or cargo handling enquiries or bookings.

European International Fairs Limited

Units 6 & 10 Skitts Manor Farm

Moor Lane, Marsh Green

Edenbridge, Kent, TN8 5RA

United Kingdom

Tel: +44 1732 860330

Contact: Steven Maddock

It is not compulsory that you use the official agent for transportation of your goods to Bremen however it is highly recommended that you do so. European International Fairs Limited are specialists in Worldwide transportation of goods for trade shows and have temporary importation arrangements with German Customs for items being imported for the show. We strongly advise against shipping goods via courier directly to Hydrogen Technology Conference & Expo 2023 as such shipments have a high risk of customs delays and/or going missing once they are delivered to the show site.

Please click here to access European International Fairs Limited full shipping instructions and tariff for the event.

Please click here to access the online order form.

A list of authorised freight partners is available here.

PLEASE NOTE: European International (Fairs) Ltd (“EIF”) are the only company permitted to manage and operate forklift trucks. This is for safety and insurance reasons. No external forklift trucks will be allowed in the building.

To order forklift services, please see the Shipping & Onsite Logistics folder in the IMPORTANT EXHIBITOR INFORMATION section.

Attendee List Email Scam
Emails are circulating that offer to sell attendee lists for our exhibitions and conferences. These emails are sent by scammers either impersonating TransGlobal Events Ltd or appearing to be a legitimate company associated with TransGlobal Events Ltd.

Note that TransGlobal Events Ltd never sells or shares its exhibitor or attendee lists. It is not possible that they have our attendees’ details. We have never authorized a third-party to distribute or sell any lists related to our events and never will. Statements claiming to offer our attendee lists are thus fraudulent.

If you receive emails that propose to sell attendee lists, do not engage with the sender and delete the message immediately.

Hotel Booking Scam

Our exhibitions and conferences are also the target of hotel scams. Scammers call or email attendees and exhibitors, claiming to represent TransGlobal Events Ltd and its associated events, and encourage our customers to book rooms using fake promotion codes at a variety of hotels close to the venue.

Love Events is the only official accommodation agency and the only third-party company that may send emails or place phone calls to individuals in order to promote specific accommodations.

Love Events will not call you to make your reservations so please be aware of any callers claiming to be an employee of Love Events.

For more information regarding accommodation, please visit the Travel & Hotels section on the event website or contact Love Events directly:

Love Events

C/ Teodor Bonaplata, 2, 1º 4ª

08004 – Barcelona, Spain

(+34) 933 256 777

Email: trans-globalevents@loveevents.com

Showguide Scam
It has been brought to our attention that our exhibitors are being approached to promote their participation at the show in 'Expo Guide'. The letter is written to be misleading and what appears to be an offer of a FREE listing will actually cost your company a significant amount of money. We do not endorse this guide and we urge you to disregard any correspondence you may receive in relation to an 'Expo Guide'.

If you are contacted by 'Expo Guide', or any other related association, we suggest that you do not progress the conversation any further and that you contact us immediately to inform us of the approach.

The AEO (UK Association of Event Organisers) is aware of these scams and has the latest developments on these threats on its website. Please click here for more information.

Misrepresentation as Official Contractors or Service Providers. Here also the official warning by AUMA.

Contractor Scam
Numerous instances of dubious practices by third-party companies have been reported, including some in the transportation, audio-visual, display rental and installation and dismantling sectors. These companies misrepresent themselves as official contractors and use the strength of our show’s brand without sufficient benefit to exhibitors for what they charge. Often, these companies will not deliver the promised services or will deliver poor-quality products and services with minimal customer service. Additionally, these companies may not be present at the show site to assist with any issues, thus causing you more headaches and costs.

**WARNING**- A company called SCF Corporate Services are making contact with exhibitors and pretending to be an authorized supplier to the Hydrogen Technology Expo. They are not affiliated with us in any way. Please do not engage with them or share any data.

Please look for this logo below as they may contact you from a different email address.

**IMPORTANT**

How to spot scams, how to avoid them and what to do if you've engaged with a scammer.

Important Exhibitor Information

Organizer

Venue & Dates

Show Floorplan

Exhibition Timetable

Exhibitor Only Refreshments & Catering **NEW for 2023**

Exhibitor Badges and Contractors / Access to build-up & breakdown

AbraxysGlobal | Health & Safety Consultant

Booth Check Form - Permission to Build (Compulsory)

Stand Information & Construction Regulations - Part I

Stand Information & Construction Regulations - Part II

Health and Safety Guidelines and Risk Assessment

Risk Assessment / Method Statement Information

Lüco - Official Contractor for all Shell Scheme and Furniture Orders

Bensch International Exhibition Services - Stand builder

Booth Sharers

Messe Bremen Exhibitor Service Centre - order power, parking and more essentials here

Freight Forwarding On-site Handling Agent

Vehicle Access for Unloading & Loading

20% Discount on Conference Passes

Floor Loadings

Catering

Height Restrictions

Venue Rules & Regulations

Insurance

Exhibitor Media Pack

Personalised Customer E-Tickets

Lead Retrieval Process

Hotel & Travel Services

Exhibitor Parking

Generating PR Ahead of the Event

Photography and Video Footage

VISAS

Scam Warning

How to get there

Musical reproductions (either pre-recorded or live)

Exhibitor Only Refreshments & Catering NEW for 2023