Information Articles
| Date | Article Title | Status | ||
|---|---|---|---|---|
| 11 Mar | Presentation Technical Information | Unread | ||
| 09 Jan | Travel, hotels and registration to the conference. | Unread | ||
| 10 Jan | Delegate pass discount for colleagues | Read | ||
| 10 Jan | If you require a visa letter | Unread | ||
| 10 Jan | Social media, marketing and press enquiries | Unread |
Presentation Technical Information
Autonomous Vehicle
Test and Development Conference 2020
IMPORTANT INFORMATION
Please read through carefully All presentations need to be in Microsoft PowerPoint WIDESCREEN 16:9 format.IMPORTANT INFORMATION
The conference will run on a pre-loaded basis.
The conference will run on a pre-loaded basis whereby all the presentations will be formatted in session order and pre-loaded onto the show laptop that will be placed at the back of the room.
DEADLINE for your FINAL PowerPoint presentation and any associated materials (fonts & videos): Monday, 18th May.
Time
Please check the duration of your presentation found in Your Schedule. We suggest you allow 5 minutes at the end of your presentation for questions.
Presentation Specifications:
Presentation file:
- Your presentation file must be created in Microsoft Office PowerPoint
- We cannot use Google Slides or Apple Keynote (please export these to PowerPoint)
- The slides should be created in - 16:9 WIDESCREEN format
- We recommend around 20 slides to keep within your time limit
- PLEASE DO NOT put a password on your presentation
- Please include on your first slide your name, job title and company
- Please name your presentation with your first and second name
Use of media in your presentation:
- Please make sure that all videos are embedded within the presentation.
- Failing that please supply all video files along with the presentation.
- The most widely supported format is MP4 video file.
- Please limit the use of a single 2k video per slide, if you must add more than 1 video per slide, please lower the resolution to suit, i.e. 720px or even 360px
- Please ensure that any videos embedded into your presentation are set to play automatically, rather than on a mouse click.
- You must ensure that you obtain proof of permission to use all elements of your presentation, i.e. images, music, video
- You will be held accountable if copyright is not obtained.
Fonts:
- If possible, please embed all non-standard fonts within the presentation
- failing that please supply any fonts along with the presentation
- Failure to do so may mean your presentation will not display correctly
- Any fonts not supplied will be replaced with the closest match
- If you must use restricted fonts, please make sure you provide these with the presentation, failing to do this may result in us replacing the font throughout.
Please be present for the entire session in which you will speak, and we ask you to report to the room 20 minutes before your session beginning to introduce yourself to the moderator. You are most welcome to be part of the audience for all the other sessions.
Conference Procedures:
- PC laptop - The event laptop will remain with the AV technician at the back of the conference room and will not be on stage with you
- Feedback (comfort) monitor - This will only show the main slide, and you will NOT have the capability to see the next slide or your notes
- Microphones – handheld, headset or lapel options will be available
- Lectern for your notes with swan neck microphones
- Slide forwarder (clicker) / laser pointer will be provided
- By email: (up to 25MB if YOUR server will allow) to Charlotte.nowell@ukimediaevents.com
- By our presentation file transfer system (any size): Please use the following link: https://ukimediaevents.egnyte.com/ul/nzpNF0sChw
- By large file transfer website: You can use any large file transfer website such as- WeTransfer, Dropbox, Google Drive – and email me the details to download.
Filming of presentations:
Please note that we may record presentations on video for our show review which will feature footage from the conference. If you specifically *DO NOT* want your presentation to be filmed then please email me at Charlotte.nowell@ukimediaevents.com. If we do not hear from you and your presentation has been filmed, we may include it in the review.
Conference Proceedings website:
At the end of the conference, all PowerPoint will be made into PDF files and posted on the website for speakers and delegates to access, as well as for future marketing purposes. If you DO NOT want your presentation to be included or would like to send an amended version, please email me to let me know.
Onsite Testing Please come and check your presentation material with our on-site PowerPoint Technician the day before your scheduled speaking slot in the speaker room. I would emphasise that this is a final opportunity to check that we have the right version and it works correctly.
Please Note:
- The language will be English
- No personal/company laptops can be used for the conference.
- All presentations are pre-loaded onto our PCs and checked for viruses, corruption and content
- Please practice your presentation to keep to time
- Time/day/session changes may occur during the initial months of conference programme production
- If there is a change of speaker, please inform us at your earliest convenience
Travel, hotels and registration to the conference.
Entry to the conference
If you are a speaker, moderator or panelist, you do not need to register – this will be done automatically. We will provide you with a badge that will allow you entry to the conference and expo. Your badge will not be mailed and will need to be collected on-site.
Planning your stay
Please plan to arrive the day before you are scheduled to speak.
Travel and hotels
Hotels can be booked directly through RAI Hotel Services, which is our official partner for accommodation in Stuttgart and the surrounding areas. Please use the following link for all travel and hotel details:
https://www.autonomousvehicletechnologyexpo.com/en/travel-hotels.php
Venue
Messe Stuttgart
Messepiazza 1,
70629 Stuttgart,
Germany
If you are a speaker, moderator or panelist, you do not need to register – this will be done automatically. We will provide you with a badge that will allow you entry to the conference and expo. Your badge will not be mailed and will need to be collected on-site.
Planning your stay
Please plan to arrive the day before you are scheduled to speak.
Travel and hotels
Hotels can be booked directly through RAI Hotel Services, which is our official partner for accommodation in Stuttgart and the surrounding areas. Please use the following link for all travel and hotel details:
https://www.autonomousvehicletechnologyexpo.com/en/travel-hotels.php
Venue
Messe Stuttgart
Messepiazza 1,
70629 Stuttgart,
Germany
Delegate pass discount for colleagues
We can offer
your colleagues a 25% ‘speaker
colleague’ discount on a delegate pass.
Please email Tim Sandford (tim.sandford@ukimediaevents.com), with the following information for each delegate. We will arrange for a discounted invoice to be raised and the delegate to be registered.
Title:
First Name:
Family Name:
Job Title:
Company Name:
Company’s Primary Business Activity:
Country:
Address:
Town/City:
Zipcode:
Telephone:
Email:
Billing address if different from above:
Please email Tim Sandford (tim.sandford@ukimediaevents.com), with the following information for each delegate. We will arrange for a discounted invoice to be raised and the delegate to be registered.
Title:
First Name:
Family Name:
Job Title:
Company Name:
Company’s Primary Business Activity:
Country:
Address:
Town/City:
Zipcode:
Telephone:
Email:
Billing address if different from above:
If you require a visa letter
To request
your travel visa, please contact:
Visa team
Tel: +44 1306 743744
Email: visa@ukimediaevents.com
Visa team
Tel: +44 1306 743744
Email: visa@ukimediaevents.com
- Please notify us as soon as possible if you will require a letter of invitation for visa purposes
- Our visa department will require passport and other information from you
- You will be sent a form to complete and return to process your visa letter quickly
Social media, marketing and press enquiries
Twitter: @avtexpo
Make sure you follow us!
Please share your news using #avtexpo
Facebook: https://www.facebook.com/avtexpo/
LinkedIn: https://www.linkedin.com/company/autonomous-vehicle-technology-expo/
Press enquiries
Anthony James, exhibitor media support Tel: +44 1306 743744
Email: anthony.james@ukimediaevents.com
Marketing emails.
We will be publicizing lists of confirmed speakers in order to generate early interest from attendees. You may be included on one of these lists over the coming months. There is no priority to the listings, which are purely to highlight a varied range of speakers and topics that delegates will be interested to learn from.
Make sure you follow us!
Please share your news using #avtexpo
Facebook: https://www.facebook.com/avtexpo/
LinkedIn: https://www.linkedin.com/company/autonomous-vehicle-technology-expo/
Press enquiries
Anthony James, exhibitor media support Tel: +44 1306 743744
Email: anthony.james@ukimediaevents.com
Marketing emails.
We will be publicizing lists of confirmed speakers in order to generate early interest from attendees. You may be included on one of these lists over the coming months. There is no priority to the listings, which are purely to highlight a varied range of speakers and topics that delegates will be interested to learn from.