Important Exhibitor Information

Build & Rigging Heights 
Please be aware that the maximum build height for Advanced Maritime Technology Expo 2026 is 4m and the maximum rigging height is 6m.

Permission to Build Request (Compulsory)
To facilitate the preparation of this event, we kindly ask that exhibitors answer some important questions regarding your booth activity plans. Please see Permission to Build Request (Compulsory) for further information.

Pop-up Displays
If you are planning to bring a pop-up display, regardless of the size of your booth space, it is compulsory that you order carpet and Shell Scheme partition walling from the Official Contractor as we, the Organiser cannot guarantee the condition of the rear of your neighbour’s booth structure.

Please note partition walling or carpet / flooring are not included as part of your booth space agreement nor any other services or items you may require for your booth space.

If you complete the Exhibitor Pre-Show Planning Form as bringing a pop-up display, you will see the Booth Check Form in the Order Form Checklist which you will need to complete. We ask that you supply drawings/visuals of your pop-up when submitting the form for our review - permission to build will be pending until we approve your plans. See Permission to Build Request (Compulsory).

For further information, please see Pop-up Displays.

Raised Floors 
In order to meet our event health and safety regulations by ensuring that all show attendees have equal access to all exhibition booths, please note that all raised floors over 4cm are required to have compulsory integrated ramp access. This is only applicable to booth spaces over 20sqm. Ramps must not be greater than 10m or have a rise of more than 500mm. Ramps shall have a minimum, unobstructed width of 1.5m and must be slip resistant.

Rigging/Banners
Please note that timber framed pre constructed rigged elements and bespoke metal constructions are not allowed (this does not include modular metal frames).

Booth Perimeters
No exhibits, parts of the booth structure, lights or displays such as screens or flag banners may protrude beyond any booth perimeter that may overhang into any aisle.

Live Music / Cooking Demonstrations
If you are planning on having any live or pre-recorded music, DJs and/or announcements or live cooking demonstrations, it is important you read the information here as approval is necessary.

Children Under 16 Years
Please be aware that children under the age of 16 years are not allowed on-site during build-up, show days and breakdown.

Windows in the Halls 
The hall has windows on above and doors within the hall, therefore please check the 360 degree view for more details:
Hall 8

If you have any specific questions regarding the windows, please contact the Organiser: marine@ukimediaevents.com.

Organiser's Rules and Height Restrictions
The standard height of any individual booth is considered to be 2.5m (8 feet). However, all exhibiting companies may, if they wish, build their booth to the height allowed in the individual exhibition hall. It is therefore possible that there may be booths around you that have built up to or suspended down from heights exceeding 2.5 metres.

Important Notes

1. For all booth structures regardless of height, exhibitors and/or contractors must ensure that all walls facing a neighbouring stand are made good and completely covered / finished in a neutral colour.

2. It is compulsory for exhibitors bringing pop-up displays to order carpet/flooring and shell scheme partition walling from the Official Contractor as we, the Organiser cannot guarantee the condition of the rear of your neighbour’s booth structure. Please note partition walling or carpet / flooring are not included as part of your booth space agreement nor any other services or items you may require for your booth space.

3. No advertising or logos for your booth should directly overlook any neighbouring booth, however, you may utilize back walls which face out onto an aisle. Any logos or advertising above your booth must be inset a minimum of 1.0 meter from any side partition directly dividing yourselves and your neighbours.

4. Any banners or other materials hung directly on a dividing wall should not be transparent or left unfinished at the back.

5. No exhibits, parts of the booth structure, lights or displays such as screens or flag banners may protrude beyond any booth perimeter that may overhang into any aisle.

6. Timber framed pre constructed rigged elements and bespoke metal constructions are not allowed (this does not include modular metal frames).

7. All exhibiting companies must complete and return the Booth Check Form (shell scheme and pop up displays only) by the deadline of April 27, 2026. Failure to gain written permission for your booth build may result in delays during the exhibition build-up. Plans submitted after the deadline (April 27, 2026) above 2.5 meters will be subject to approval and may be refused.

8. If an exhibiting company fails to submit a Booth Check Form (shell scheme and pop up displays only) by the deadline and the resulting design or build affects the neighbour, venue or the Organiser, ALL associated costs such as new banners, paint, labour, pillar covering, hanging costs, etc will be charged to that exhibitor directly.

Exhibitors must notify the Organiser of their booth plans and the details of any such contractors or agents using the Booth Check Form (shell scheme and pop up displays only). All exhibitors who do not rent a shell-scheme booth must submit a complete risk assessment and procedural instructions together with their Booth Check Form (shell scheme and pop up displays only).

We are pleased to announce that Abraxys has been appointed as the Official Health & Safety Consultants for Advanced Maritime Technology Expo 2026 in Amsterdam.

Abraxys are Health & Safety Consultants who have been providing services to the exhibition industry for over 15 years worldwide and have been our partner since 2017. They provide compliance checking services for space only booth plans, if you are using an external contractor, to ensure technical drawings and supporting health and safety documents comply with the Organiser, the venue and local authority build regulations. This includes all health & safety aspects around an exhibition booth, e.g. working machinery, vehicle exhibits, booth parties.

Permission to build notices are issued by the Organiser or Abraxys once the booth plan review process has been completed in full and will confirm that the booth plan submitted meets the regulations stipulated by the Organiser and the venue. For more detailed information, please refer to Permission to Build Request. 

Permission to build notices are issued on the basis that the health and safety advice stated and provided by Abraxys and/or the event Organiser and/or the structural engineer are followed. In addition, all safety measures are to be applied as documented in the risk assessment and method statement submitted by the exhibitor or the nominated booth constructor. Permission to build notices are issued to the party who submits the booth plan submission to Abraxys. In situations where structural changes have been made to booth plans once a permission to build notice has been issued, the permission to build notice will be invalid and the revised plans will need to be submitted to Abraxys for review.

Please don’t send any plans via email. You will be issued with a link in order to supply all information and documents (contact email for questions: amtexpo@abraxys.com). 

We, as the exhibition Organisers, are working on making access to our events as easy as possible.

In order to meet our event health and safety regulations by ensuring that all show attendees have equal access to all exhibition booths, please note that all raised floors over 4cm are required to have compulsory integrated ramp access. This is only applicable to booth spaces over 20sqm. Ramps must not be greater than 10m or have a rise of more than 500mm. Ramps shall have a minimum, unobstructed width of 1.5m and must be slip resistant.

Please click here for the venue's accessibility.

Please note that due to hygienic rules, external catering is not allowed. However, if you have a specific request, please contact exhibitor services: exhibitorservices@rai.nl.

All catering services can be pre-ordered via the RAI Webshop.

If you would like to hold a booth party, please complete the Application for Booth Party Approval form here.

The Organiser has arranged for security guards to patrol the exhibition during the day and for the halls to be fully locked each night. However, exhibitors are advised to take precautions against theft and to be vigilant at all times. This is especially important during build-up and breakdown when there are a lot of people entering and exiting the halls.

The Organiser does not accept responsibility for missing items and exhibitors should insure against loss. Any items believed to have been stolen must be reported immediately to the Organiser’s office as it will be necessary to complete an official report.

If you wish to hire an individual security guard for your booth, please order via the RAI Webshop.

In addition to being cautious, exhibitors should take care to protect their possessions in their absence, particularly at night when their booth is not staffed. During these hours, there are people in the building - cleaning crews, maintenance personnel, exhibitors who have a need to work late, etc. For a thief to take advantage of the presence of these legitimate workers is not overly difficult.

NB: When the show officially closes at 15:00hrs on Thursday, June 18, 2025, security will cease. Please therefore ensure that you have made suitable security arrangements for equipment left in your booth area during the dismantling period.

Security Tips

DO NOT ship display material directly to RAI Amsterdam for receipt and storage. Most exhibition centres do not have adequate secure storage space, nor can they take on the added responsibilities of ensuring your property against theft. All exhibit materials should be sent to the official freight forwarding and on-site handling contractor for the event both for safekeeping and delivery to the proper location at the proper time.

DO ship exhibit materials in sturdy containers, which do NOT indicate contents. Your company name and address, the name of the event and booth number should be clearly marked on all boxes and crates.

DO NOT leave unpacked display material unattended during set-up or dismantle hours. Make sure shipping containers are EMPTY prior to being sent to storage during the event. During dismantle, pack, seal and address all containers and consign them to the on-site handling agent for return shipment BEFORE leaving your booth.

DO securely fasten lightweight high-theft-risk items such as laptop computers, tablets, cameras, audio visual equipment etc., using tethers or lock them away. Personal items of value should never be left in an unattended booth. Small items should not be left out where people can easily take them.

NEVER leave laptop computers, mobile phones, tablets etc., unattended even for a few minutes.

DO NOT store items of value behind your booth or under a counter or table. Keep all brochures and sales material at the front of your booth so you never have to turn your back on your customers. Your booth can get very busy; it is at times like this that losses may occur.

DO lock up high-theft-risk items overnight or take them with you at the end of each day. If this is not possible and you require a booth security officer, please order via the RAI Webshop or contact the Organiser’s office onsite.

Here you can add your stand sharers and complete their marketing details.

Please be aware that you can't change company names or company contacts once they have been added. If you need to make any changes to a sharer or your own details, please contact us by email: marine@ukimediaevents.com. 

Contractors

It is each exhibitor's responsibility to ensure that all the contractors and agents they have appointed are familiar with the information and regulations contained within this manual.

As this exhibition is a space-only exhibition, exhibitors must notify the organiser of their booth plans and the details of any such contractors or agents, using the Booth Check Form. If an exhibiting company fails to submit a Booth Check Form and the resulting design or build affects the neighbour, venue or organiser, all associated costs such as new banners, paint, labour, and pillar covering and hanging costs will be passed along to the exhibitor.

If you/your freight agent are making a direct delivery or collection to the venue, you must contact the freight contractor in advance to book an offloading/reloading time slot.

To minimise congestion and to operate a smooth build-up and breakdown, target delivery dates will be set and adhered to. Those who contact the freight agent in advance will be given priority. While the agent will endeavour to meet your needs, they cannot guarantee time slots for loading/off-loading.

IMPORTANT NOTE: Use of forklifts inside the hall
The Organiser has appointed European International Fairs Ltd to be the official freight and on-site handling agent. It will be the only company allowed to manage and operate forklift trucks. This is for safety reasons as well as insurance ramifications. No other external forklift trucks will be allowed in the building or in the exhibition grounds.

All contractors/booth builders are obliged to read the following safety and working practice information: CLICK HERE.

Loading and Unloading

RAI Amsterdam works with the RAI Logistics Management System. Via this system you can easily reserve a time slot for loading and unloading at the RAI.

Upon arrival, the truck is scanned and sent directly to its reserved loading and unloading location. Using this system, it is possible to coordinate logistics movements better in and around the RAI during the complete build-up and break-down period.

Access and Badges during build-up and breakdown

To keep RAI Amsterdam safe for everyone, the RAI has established a number of safety rules. One of these rules is that all transporters, stand builders, and exhibitors must be registered before accessing the build-up or breakdown periods of events.

Obligated registration

Each transporter, stand builder, and exhibitor requiring access to the RAI during these periods must be registered in advance. Each person must be registered individually

- Register the planned build up and dismantling staff via the Workpass URL

- Each registered person will receive a personal QR code, which will be their access pass

- Scan your personal QR code at the entrance to gain access to the hall.

Please note a Workpass can only be requested one month before the first event day. This is to ensure that all passes are issued based on the most up to date event details.

Registration is easy and can be done via the following registration link:
PLEASE CLICK HERE FOR REGISTRATION INSTRUCTIONS

EXHIBITOR BADGES - EVENT DURATION

Badges allowing exhibitors to enter the exhibition hall throughout the build-up, exhibition opening and dismantling periods will be issued free of charge and must be ordered using the Exhibitor Badge Order Form.

In order to avoid the opening morning rush at registration, we highly recommend that exhibitors who have not received their badge prior to the exhibition or who wish to make changes to their badges should go to registration on Monday, June 15, 2026 from 12:00hrs. Exhibitors will not be allowed entry to the hall during exhibition days without a valid badge.

Exhibitors are reminded to wear their badges at all times during the exhibition. During exhibition hours, any exhibitor without a badge will be required to obtain one from registration. Exhibitor badges are strictly for staff manning the booth only. No other personnel should wear exhibitor badges.

To order your exhibitor badges: CLICK HERE

All badges can be collected from registration from Monday, June 15, 2026. Please note that no badges will be posted to you (this has changed towards previous years!).

It is the responsibility of the main exhibitor to pass login details to any company sharing their booth space, they will then be able to order their own Exhibitor badges.

Access and Badges during build-up and breakdown

To keep RAI Amsterdam safe for everyone, the RAI has established a number of safety rules. One of these rules is that all transporters, stand builders, and exhibitors must be registered before accessing the build-up or breakdown periods of events.

Obligated registration

Each transporter, stand builder, and exhibitor requiring access to the RAI during these periods must be registered in advance. Each person must be registered individually

- Register the planned build up and dismantling staff via the Workpass URL

- Each registered person will receive a personal QR code, which will be their access pass

- Scan your personal QR code at the entrance to gain access to the hall.

Please note a Workpass can only be requested one month before the first event day. This is to ensure that all passes are issued based on the most up to date event details.

Registration is easy and can be done via the following registration link:
PLEASE CLICK HERE FOR REGISTRATION INSTRUCTIONS

Please note that if a member of your booth contractor's team needs to remain on-site and access the hall during the exhibition opening times, they must register at the main registration using their own company details. They will not be permitted entry using an exhibitor pass.

IMPORTANT NOTE: Use of forklifts inside the hall

The Organiser has appointed European International Fairs Ltd to be the official freight and on-site handling agent. It will be the only company allowed to manage and operate forklift trucks. This is for safety reasons as well as insurance ramifications. No other external forklift trucks will be allowed in the building or in the exhibition grounds.

All contractors/booth builders are obliged to read the following safety and working practice information: CLICK HERE.

Loading and Unloading

RAI Amsterdam works with the RAI Logistics Management System. Via this system you can easily reserve a time slot for loading and unloading at the RAI.

Upon arrival, the truck is scanned and sent directly to its reserved loading and unloading location. Using this system, it is possible to coordinate logistics movements better in and around the RAI during the complete build-up and break-down period.

It is a condition of participation at Advanced Maritime Technology Expo 2026 that you can meet your obligations if you cause damage to third-party property, if you injure someone other than your own employees at an event, or the event is cancelled, abandoned, postponed or curtailed due to reasons beyond the organiser's control and for which the organiser is not responsible.

If you do not hold adequate insurance to exhibit at Advanced Maritime Technology Expo 2026, then UKi Media & Events (Closer Still Media) can provide you with an Exhibitor Indemnity for a fee. For the 2026 edition, exhibitors and sponsors had the option to include this on their contracts. PLEASE CHECK YOUR CONTRACT TO ENSURE ITS INCLUSION AND SEE THE LINK HERE FOR FURTHER DETAILS.

Exhibitors may feel that they are already covered through existing indemnity insurance. If this is the case, then please email our provider, James Hallam, at closerstill@jameshallam.co.uk to clarify if this is sufficient.

Three-steps to your successful and free of charge show promotion:

1. Your company logo

Here you can upload your logo.

2. Exhibitor 50-word Show Guide Listing - DEADLINE: May 18, 2026

All exhibitors should provide their company name, website address and a 50-word company description for publication in the official show guide (print and/or digital). The description should introduce your company to those who may not be familiar with what you do. We reserve the right to make changes; listings will be edited to fit house style.

If the entry has not been received, only your website as provided on your booth space agreement will be listed. Therefore, please ensure this is correct. Please note that the inclusion of any entries received after the deadline cannot be guaranteed. 

Please note that it is the responsibility of the main exhibiting company to pass login details to any companies they may be sharing their space with, so that they may enter their own listing.

The list of products and services is a very useful tool for attendees seeking potential new partners in specific market sectors. Please ensure you select the categories most relevant to your company’s products and services as soon as possible.

Scam Warning AEO

3. Exhibitor Show News

All exhibitors will be contacted by our show news editorial team prior to the event and invited to share their SHOW NEWS. However, please note, space in the preview is limited and inclusion cannot be guaranteed.

To make sure your company is included in the show preview, please contact sally.james@ukimediaevents.com 

The show preview will highlight the NEW and most exciting products, solutions or technologies on show. Please therefore prepare 200 words about the new product or service that you intend to promote at the event, and at least one hi-res JPEG photo.

For any further questions about show news, please contact a member of the Show News team, care of:

Alison Thomas
Brand Manager

Email: EHMXNews@ukimediaevents.com

We endeavour to maintain high standards of health and safety and require exhibitors and contractors to undertake their work in a safe way that does not put themselves or others at risk.

We reserve the right to require the removal from the premises of any persons who do not comply with our requirements, or who put themselves or others at risk. The Organiser similarly reserves the right to require the removal of any machinery, equipment or material that, in their opinion, is dangerous when used in the way intended.

All personnel and contractors employed by you must be provided with the necessary information, instruction, training and supervision in health and safety matters before coming on-site.

Main areas to which you must give due thought and consideration before and during your time on-site include:

• Understanding of Fire and Emergency procedures and location of First Aid Centre. All staff must be notified of these procedures. The first aid centre is located on the ground floor next to the ladies toilets.
• It is necessary to keep specific gangways clear during Build-Up/Breakdown and throughout the show open days for emergency evacuation purposes.
• Working at height must always be done in a safe manner using suitable equipment in the approved way e.g. scaffold towers, hard hats etc.
• All mechanical lifting equipment, i.e. forklift trucks, cranes etc, must be operated by the official contractor only – no one else will be permitted to drive or operate machinery of any description in the loading bays or exhibition halls.
• Personal Protective Equipment (PPE) should be used if other protective measures are unrealistic and employees must be trained in its use and limitations.
• Portable power equipment should only be used for the purpose for which it is designed, with safety guards and devices fitted and used. Power leads must be kept to a minimum and not be laid across gangways. Power requirements must not overload the system order. Such equipment must never be left unattended with power supplied to it. Please do not create a floor hazard at any time.
• All staff must be trained to ensure safe working practices and good housekeeping is maintained in all work areas, minimising hazards.

All booth builds using an external contractor will need to supply a Risk Assessment and Method Statement when completing your Permission to Build Request.

The Advanced Maritime Technology Expo 2026 official housing bureau is FHTglobal.

For more information regarding accommodation, please click here.

Please note: FHTglobal is the only official Advanced Maritime Technology Expo 2026 accommodation agency. Other agencies that contact you may be a scam.

Hotel booking scam
Our exhibitions, conferences and symposiums are also the target of hotel scams. Scammers call or email attendees and exhibitors, claiming to represent UKi Media & Events and its associated events, and encourage our customers to book rooms using fake promotion codes at a variety of hotels close to the venue.

FHTglobal is the only official accommodation agency and the only third-party company that may send emails or place phone calls to individuals in order to promote specific accommodations.

For more information regarding accommodation, please visit the 'Travel & Hotels' section on the event website or contact FHTglobal directly:

FHTglobal MC
Email: uki-eu@fht.global
Tel: +377 99 99 4570
Address: Regus Monaco- Monte Carlo Sun – Bat. E/F
74 Boulevard Italie, 98000 Monaco

Address and location

RAI Amsterdam is conveniently located just south of Amsterdam’s centre and is less than 15 minutes from Schiphol Amsterdam Airport.

RAI Amsterdam is easy to reach by car or public transport and has ample parking facilities inside and outside the venue. Free shuttle buses are available to and from RAI Amsterdam.

Advanced Maritime Technology 2026

RAI Amsterdam

Hall 8

Europaplein 2-22

NL 1078 GZ, Amsterdam

The Netherlands

For more information on getting to the venue, please click here.

Traveling by public transport

Train
The RAI station is 300m from the RAI. Trains run regularly from Amsterdam Duivendrecht station, Amsterdam Amstel station and Schiphol Airport station, which are all connected to the international intercity network.

Tram, metro and buses
Tram 4 runs every ten minutes between the city center, Amsterdam Central Station and the RAI (Europaplein stop). To get to RAI Amsterdam from Amsterdam Amstel Station, take metro line 51, which also connects to Amsterdam Central Station. The easiest way to get to the RAI from Amsterdam Sloterdijk is to take metro line 50. 

Plane

It takes less than 15 minutes to get from Schiphol Airport to the RAI by car, train, taxi or bus. The Schiphol website: www.schiphol.nl includes a summary of current flight information, transport connections to the RAI and business facilities at the airport.

Car

The RAI is indicated on the sign boards as you approach Amsterdam from the A1, A2 or A4 and enter the ring road (A10). RAI Amsterdam is located alongside the ring road (exit 9). The route to the car parks is indicated from this exit. RAI has its own underground car park nearby, offering free shuttle services.

Taxi

Taxicentrale Amsterdam (TCA) is the preferred taxi partner for RAI Amsterdam. RAI Amsterdam has selected TCA because they meet the quality

requirements set out by RAI Amsterdam and the Municipality of Amsterdam. Only TCA taxis are permitted onto the RAI Amsterdam site. All registered taxi drivers in Amsterdam are permitted to drop off passengers.

A taxi to/from RAI to the city center should cost about €25 (approx. 25 minute ride).

A taxi to/from RAI to Schiphol Airport should cost about €50 (approx. 20 minute ride).

Taxicentrale Amsterdam (TCA): +31 20 777 7777

Staxi: +31 20 705 8888
Taxistad: +31 20 208 0000

Parking at the RAI
Are you planning to visit RAI Amsterdam by car? You can book and purchase your parking ticket in advance. This way, you are assured of a parking space and, having paid already, you can easily enter and exit the parking garage without pauses or delays.

Rai Web Shop offers two different types of tickets – a normal parking ticket and a parking permit.

The normal parking ticket is valid for a single day, and you can leave the garage only once within the estimated period of that one day.

The parking permit is valid throughout the entire exhibition period. With license plate recognition or the barcode on the permit, you are not limited in when you can enter and leave the parking facilities within the duration of the period presented on the permit.

Please book parking via the RAI Webshop.

Please note that lead retrieval licences are part of your booth space order. When you order an exhibitor badge, it automatically creates a lead retrieval licence.

Capture the contact details of everyone who visits your booth at Advanced Maritime Technology Expo 2026 with our simple-to-use Visit Connect automatic lead-retrieval system.

We will be offering the GES Visit Connect Scan App.

• Collect leads by scanning badges of sales prospects using the Visit Connect app on your smartphone or tablet
• Obtain comprehensive lead data to enable easy client follow-up
• Plan, monitor and measure event performance with the powerful tracking tools

Once you add exhibitor badges, a Visit Connect account will be created and access information will be sent to you prior to the show, along with information on how to download the Scan App if applicable. This will enable you to familiarize yourself with the system as well as set your show targets and build your bespoke questions and 'action tags' in advance. The account remains fully operational after the show so you can utilize the post-show lead-management features.

Real-time lead retrieval is now a reality*. The Scan App allows you to: scan a visitor′s badge; retrieve contact details; add notes, photos, or voice memos; log answers to questions; and much more. You can use the app via tablet or smartphone, iOS or Android, and can scan on- or offline and can even mail leads direct from each device into an excel spreadsheet. Details will be held on your device and synchronized to the web portal which will hold all lead information.

If you want to see an overview of how the system works, you can watch our short video here.

*Real-time lead retrieval on your tablet and smartphone is only available if your device has an internet connection at the show. The Scan App can scan badges offline and will be synchronized as soon as a connection is available. Clients are expected to provide their own smartphones, laptops or tablet PCs.

For any questions, please email: registration@ukimediaevents.com.

Live or pre-recorded music, DJs, Announcements using a microphone

If you are planning on having any live or pre-recorded music, DJs and/or announcements using a microphone you must apply and obtain a license for public music performance from the relevant body/local authority. Please bring confirmation of your license(s) as checks will be made onsite.

Please note that you must request approval in writing from the Organiser: marine@ukimediaevents.com.

Live Cooking Demonstrations

If you are planning on having any live cooking demonstrations on your booth then you must request approval in writing from the Organiser: marine@ukimediaevents.com.

We are pleased to offer you customised e-tickets which can be produced with your company logo and booth number. If you would like to participate in this no-cost promotion and email personalised tickets to your customers, please order via Free Client Invitations (e-Tickets) - COMING SOON -  which can also be found in the Order Form Checklist.

You will need to upload your company logo in an EPS or JPEG format with a resolution of 300dpi and your customised e-Tickets will then be produced and sent back to you.

We are pleased to announce that RAI Amsterdam has been appointed as the official booth contractor for Advanced Maritime Technology Expo 2026.

To order a shell scheme package and for all other services please refer to the RAI Webshop.

To view packages available, please click here (You will not be able to order from this form)

How to create a new user within the RAI event webshop
How to request a (new) password for the RAI event webshop

-            May 19, 2026 – Last day to order Stand packages

-            May 19, 2026 – Last day to order Permits and Stand wall graphics

-            May 19, 2026 – Last day 20% discount for Rigging and power connections

-            June 11, 2026 – Last day to order furniture, flowers & plants, internet, cleaning & rigging

-            June 15, 2026 – Last Build-up day: Last chance to order 3KW power and fire extinguishers

-            June 11, 2026 – Last day to order Catering, small graphics, water, power, flooring, rigging, AV and Staff

Advanced Maritime Technology Expo 2026

UKi Media & Events
Parsonage House
Parsonage Square
Dorking
Surrey RH4 1UP
UK
Tel: +44 1306 743744
Email: marine@ukimediaevents.com

Contacts:

Melissa O'Flynn – Operations manager
Tammie Atkins - Operations executive
Email: marine@ukimediaevents.com 

Raukeeb Braimoh, sales and event director
Email: raukeeb.braimoh@ukimediaevents.com

Ola Okunola, AMT Senior Key Account Manager
Email: ola.okunola@ukimediaevents.com

Samuel Gee - Conference manager
Email: samuel.gee@ukimediaevents.com

Clinton Cushion - Registration / Badge Queries
Email: registration@ukimediaevents.com

Steph Mahon - Brand Manager
Email: steph.mahon@ukimediaevents.com

Matt Ross - Editor in Chief  
Email: matt.ross@ukimediaevents.com

Visa Team - Visa Queries
Email: visa@ukimediaevents.com

Step 1: Exhibitor Pre-Show Planning Form

As this exhibition is a space-only exhibition, exhibitors must notify the Organiser as soon as possible of their booth plans and the details of any contractors or agents, by completing and returning the Exhibitor Pre-Show Planning Form via the Order Form Checklist. If you haven’t already done so, please click here and answer some simple important questions regarding your booth activity plans.

Step 2: After Submission of the Exhibitor Pre-Show Planning Form

Schell Scheme Booths and Pop-Up Displays

If you have selected that you are ordering a shell scheme package from the official contractor or using a pop-up display, you will get an additional “Booth Check Form” in the Order Form Checklist.  Final plans can be submitted via this Booth Check Form. If any of your answers will change in your future preparations, please contact the Organiser immediately: marine@ukimediaevents.com.

It is compulsory that exhibitors bringing a pop-up display order shell scheme wall panels and carpet from the official contractor as these will not be provided as part of your booth space agreement and we cannot guarantee the condition of the rear of any neighbouring walls. For further information, please see Pop-up Displays.

External Contractors to Build Custom Booths

If you have selected that you are using an external contractor to build your custom booth, then you will be able to view your “Permission to Build Request” which can be found in the Order Form Checklist. 

Our official Health & Safety Consultants at Abraxys request that you supply all information and Health and Safety documents, including your booth plans and Risk Assessment and Method Statement directly to them.

Please see Step 3, section B, for more information on how to submit your documents via the Abraxys submission checklist link.

Contact email for questions only: amtexpo@abraxys.com.  Please don't send any plans via email to the Organiser or Abraxys.

Step 3:

A. Shell Scheme Booths and Pop-Up Displays ONLY - Booth Check Form - DEADLINE:  APRIL 27, 2026

If you have selected on the Exhibitor Pre-Show Planning Form that you are ordering a shell scheme package from the official contractor or using a pop-up display booth, please complete the Booth Check Form via the Order Form Checklist by the deadline of April 27, 2026. Please note this is not an order form for a shell scheme.

We ask that you supply drawings/visuals of your pop-up display when submitting the Booth Check Form for our review; permission to build will be "pending" until we approve your plans. For further information, please see Pop-up Displays.

Please ensure you check the maximum build height allowed under the Venue Technical Guidelines section of the manual.

IMPORTANT: It is compulsory for exhibitors to complete the Booth Check Form (shell scheme and pop up displays) as a minimum. No exhibition booth may be built until written approval is received from the Organiser. Please note that by submitting the Booth Check Form, you are confirming that the information given is accurate at the time of submission and that you will contact the Organiser (marine@ukimediaevents.com) in the event that any information relating to your booth plans changes.  Permission to build will be issued after completion of the Booth Check Form and your booth activity plans have been checked and approved.

B. Custom Booth Builds (External Contractors) ONLY - Permission to Build Request

If you have selected on the Exhibitor Pre-Show Planning Form that you are using an external contractor to build your custom booth, then you will be able to view your “Permission to Build Request" in the Order Form Checklist which needs actioning by you as detailed below. 

CUSTOM BOOTH PLAN SUBMISSION

Our official Health & Safety Consultants at Abraxys request that you supply all information and Health and Safety documents, including your booth plans, directly to them. Please note the deadline for this is April 27, 2026.

PLEASE CLICK HERE TO UPLOAD YOUR DOCUMENTS

Your external contractor will be contacted by Abraxys to discuss and approve your plans and permission to build will be granted in writing. Please don't send any plans via email to the Organiser or Abraxys.

For further information, please contact the Organiser: marine@ukimediaevents.com.

The Organiser reserves the right to use any or all photos taken during the exhibition by the official photographer for the purpose of marketing or other promotional activity.

Exhibitors that would prefer booth photos to not be used, should email the Operations Manager stating this request.

Email: marine@ukimediaevents.com.

Please click here for the Organiser's Guidelines for exhibitors who wish to film on their booth at Advanced Maritime Technology 2026.

Please click here for the Organiser's Guidelines for journalists, media representatives, bloggers and influencers attending Advanced Maritime Technology 2026.

If you are planning to bring a pop-up display, regardless of the size of your booth space, it is compulsory that you order carpet/flooring and shell scheme partition walling from the Official Contractor as we, the Organiser cannot guarantee the condition of the rear of your neighbour’s booth structure.

Please note partition walling or carpet / flooring are not included as part of your booth space agreement nor any other services or items you may require for your booth space.

If you complete the Exhibitor Pre-Show Planning Form as bringing a pop-up display, you will then see the Booth Check Form in the Order Form Checklist which you will need to complete. We ask that you supply drawings/visuals of your pop-up display when submitting the Booth Check Form for our review; permission to build will be "pending" until we approve your plans. Please note the deadline to submit the Booth Check Form is APRIL 27, 2026.

You can download the event logo here.

We work hard as event organisers to build strong relationships with specialist trade press, as well as regional and national media, to make sure that our shows, and our exhibitors, get maximum exposure. We also encourage all exhibitors to join the PR and marketing campaign by taking a proactive approach before, during and after shows.

Generating PR ahead of the event

There are lots of opportunities for you as an exhibitor to showcase your products and services in the build-up to a show. (Please see the EXHIBITOR PROMOTION section of the manual) To help, think about the following, and how it could be linked to your presence at the show:

• Have you recently launched a new product, service or technology? Do you plan to do so at the show?
• Has the company recently achieved a sales record, landed a contract win, or announced financial results?
• Are there any special promotions you are currently running?
• Has the company taken on any new members of staff or made any interesting recent investments?

Press packs and releases
All exhibitors should come equipped with a press release for the media, detailing any new or key product/service(s) on display at the show, available in both electronic and physical form for distribution to media visiting your booth.

Interviews and press conferences
Exhibitions provide the perfect platform for direct contact with the media in your industry. Your company spokespeople should ideally be media trained, but at the very least should be well prepared and provided with a list of key messages to communicate during the event.

Interviews should be offered to the media – and set up – in advance of the event, in order to enable more precise planning. We can assist with this if required.

Exhibitions also present the perfect opportunity to organise a press conference. These can take the form of an informal media gathering on your booth, or a larger, formal presentation in dedicated facilities with full audio-visual support. We can assist you with press conference planning and media invitations if required.

Social media

To help raise awareness of your participation in the expo, you will have access to a personalized social media banner to use across all social platforms. This will be emailed to you approximately 3 months ahead of the show. To broaden your reach, we will share and repost this content to our feed.

When posting on social media, please remember to use this year's hashtag #AMTExpo. To maximize your reach on social media, please ensure you are following us on our social accounts, and we will be sure to follow back. You can find us on LinkedIn, Facebook and X.

As an exhibitor, you must ensure the health, safety and welfare of your employees, contractors and visitors as far as is reasonably practicable throughout the exhibition. This includes that all employees, contractors and visitors employed, instructed or entertained by you are provided with suitable and sufficient information, instruction, training and supervision to ensure their health and safety as well as others working on or near your booth or affected by your work actions or inaction during the show's tenancy.

The principal areas which need to be brought to your attention and that of any contractors, include the following:

1. It is compulsory to carry out a suitable and sufficient Risk Assessment and Method Statement outlining the control measures you will implement to eliminate/reduce to an acceptable level any major hazards or risks posed by your work activities;

2. You must ensure all persons understand the Fire and Emergency Procedures and the location of the First Aid Centre.  All your staff and contractors must be notified of these procedures and it is recommended that at least one member of your team has undertaken a basic first aid course;

3. You must ensure all contractors and subcontractors carry adequate liability insurance (see Exhibitor Indemnity Insurance);

4. All booth builds using an external contractor will need to supply a Risk Assessment and Method Statement with their booth plans. For your convenience, we have provided templates for Risk Assessment / Method Statement if required below:

Attendee List Email Scam
Emails are circulating that offer to sell attendee lists for our exhibitions and conferences. These emails are sent by scammers either impersonating UKi Media & Events or appearing to be a legitimate company associated with UKi Media & Events.

Note that UKi Media & Events never sells or shares its exhibitor or attendee lists. It is not possible that they have our attendees’ details. We have never authorized a third-party to distribute or sell any lists related to our events and never will.  Statements claiming to offer our attendee lists are thus fraudulent.

If you receive emails that propose to sell attendee lists, do not engage with the sender and delete the message immediately.

Hotel Booking Scam
Our exhibitions and conferences are also the target of hotel scams. Scammers call or email attendees and exhibitors, claiming to represent UKi Media & Events and its associated events, and encourage our customers to book rooms using fake promotion codes at a variety of hotels close to the venue.

FHTglobal is the only official accommodation agency and the only third-party company that may send emails or place phone calls to individuals in order to promote specific accommodations.

For more information regarding accommodation, please visit the 'Travel & Hotels' section on the event website or contact FHTglobal directly:

FHTglobal MC
Email: uki-eu@fht.global
Tel: +377 99 99 4570
Address: Regus Monaco- Monte Carlo Sun – Bat. E/F
74 Boulevard Italie, 98000 Monaco

Showguide Scam
It has been brought to our attention that our exhibitors are being approached to promote their participation at the show in 'Expo Guide'. The letter is written to be misleading and what appears to be an offer of a FREE listing will actually cost your company a significant amount of money. We do not endorse this guide and we urge you to disregard any correspondence you may receive in relation to an 'Expo Guide'.

If you are contacted by 'Expo Guide', or any other related association, we suggest that you do not progress the conversation any further and that you contact us immediately to inform us of the approach.

The AEO (UK Association of Event Organisers) is aware of these scams and has the latest developments on these threats on its website. Please click here for more information.

Contractor Scam
Numerous instances of dubious practices by third-party companies have been reported, including some in the transportation, audio-visual, display rental and installation and dismantling sectors. These companies misrepresent themselves as official contractors and use the strength of our show’s brand without sufficient benefit to exhibitors for what they charge. Often, these companies will not deliver the promised services or will deliver poor-quality products and services with minimal customer service. Additionally, these companies may not be present at the show site to assist with any issues, thus causing you more headaches and costs.

 Please check with the Organiser if you have any doubts: marine@ukimediaevents.com.

Please find the current show floorplan here. 

For a technical floorplan or a pillar plan please email: marine@ukimediaevents.com.

Europaplein
1078 GZ
Amsterdam
The Netherlands
Tel: +31 (0) 20 549 12 12
Email: info@rai.nl
Website: rai.nl

For more information on getting to the venue, please click here.

Please note that security will be on-site and bag searches will be carried out for your safety.

Dates

June 16,17,18, 2026 (PLEASE NOTE THIS IS A TUESDAY TO THURSDAY SHOW)

Deliveries

Please do not use this address for freight or courier deliveries. Please contact the official Freight and On-site Handling agent: European International Fairs Ltd. Please contact amtxops@european-intl.com with any freight forwarding or cargo handling enquiries or bookings:

European International Fairs Limited
Contact: Carly Willmott
Tel: +44 1732 860330
Email: amtxops@european-intl.com
Web: www.european-intl.com

Sending courier shipments directly to the show site is not advisable. Some delivery companies will allow anyone within the venue to sign for the consignment (i.e. a cleaner, visitor and car park attendant) and the consignment may not make its way to your booth with no possibility to locate it within the venue. For that reason, European International Fairs Limited will only accept courier shipments at the advance warehouse.

If you still want to send small packages via courier, we would advise that you send them to your hotel to minimise the risk of misplacing the package at the venue but some hotels may refuse any deliveries.

If you need to apply for a Visa to be able to enter the Netherlands then please complete the Application Form in the Order Form Checklist and the Visa team will issue your visa invitation letter to assist you with your visa application process.

Please click here for the Application Form and complete one form for each person. Please ensure you complete the form in printed format and not handwritten to avoid any errors. Please return the form to the Visa team by email to visa@ukimediaevents.com.

Visa invitation letters will start being processed 16 weeks prior to the event. If there are special circumstances that require the letter to be issued prior to the 16 weeks, please email the Visa Department: visa@ukimediaevents.com. Alternatively, please call our Visa Department on +44 1306 743 744.

Water and waste supply to the booths in the halls is via floor channels and/or floor-mounted connectors. If you require this service, it is important that you contact the official contractor as soon as possible so that they can advise you of the nearest connection point: exhibitorservices@rai.nl.

Whilst each exhibitor is required to allow access to the water / waste supply points which fall within or close to their allocated booth space, if your nearest connection is contained in or subsequently affects a neighbouring booth, you will be required to contribute to the associated costs (for example, a raised floor). Responsibility for paying for extra costs should be agreed between exhibitors in advance. Please contact the Organiser: marine@ukimediaevents.com or official contractor: exhibitorservices@rai.nl for further assistance with this.

Please be aware that in rare cases the above might apply to power connections, although raised floors are not usually required to enable connection.

Electricity switchboard information (English)
Electricity switchboard information (Dutch)

Welcome to Advanced Maritime Technology EXPO 2026 Website Ezone.

The Ezone allows you to showcase your company and products on the Advanced Maritime Technology EXPO website - a visitor and delegates first experience of your company ahead of visiting!

You can also access the exhibitor portal which contains our marketing tools, which can be used to promote your presence at the show.

The Ezone is a crucial step in creating your company profile on our website. The sooner your profile is created, the sooner visitors and delegates can access your information and plan to meet you at the event.

You'll need to add:

• Company logo
• 150-word company profile
• Product brochures
• Press releases/news articles
• Product/promotional videos

If you have any questions about your presence on the official show website, please contact the team on steph.mahon@ukimediaevents.com